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As a result of moving into a new role, I'm about to embark on a complete re-filing of 5+ years worth of work documents. Typically my digital filing system always ends up completely random, even though I always start out with very good intentions.
Has anyone got any good advice on best practice document hierarchies and naming conventions? Are there any useful tools that can help me speed up this re-filing process?
My documents are all a mix of Word/Excel/Powerpoint/Visio/PDFs and are typically either BAU/Run or Project related.
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Best Practice Document Management?
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(Score: 2) by scruffybeard on Wednesday July 02 2014, @01:22PM
You are correct that tagging can be a pain. Having some experience with this, there are a couple of key things to consider (much covered in your link). Is your ontology going to be open or closed, and who will be able to tag the documents? When I setup these kinds of systems I tend to be conservative at first, creating a limited vocabulary, forcing/requesting users to stay within those boundaries, then relax the rules as needed.